25Live Event Form Reference

This page is intended as a guide to submitting events via 25Live for student organization schedulers.

  • Event Form: This is the request page to submit events.
  • Event Name: What you will refer to this event as (imagine it were being posted to myUMBC)
  • Event Type: Student
  • Primary Organization for this Event: Your student organization
  • Expected Headcount: best guess of how many total people do you expect to be at this event at any 1 time
  • Event Description: A narrative overview of your event. Let us know the idea, purpose, and details as you see them. Please tell us what you are planning on providing (food, entertainment, etc) and what you want this event to look like. You can include things like room layout, activities you are planning, or any other information that will help us to connect you with the proper resources for your event.
  • Date/Time: When do you want your event to start (open doors and actually starting)
  • Additional Time: Do you need time before your event begins to set up? Time after to clean up? Add that here.
  • Repeating Pattern: Is this a one-time event or does it continue? Select your repeating pattern if this is an ongoing event, after which you can edit your occurrences.
  • View All Occurrences: this will show you the dates you have requested in total for your event, and allow you to edit them if there are times you won’t meet in pattern (holidays, etc).
  • Event Locations: Where do you want to hold your event? If your primary location is unavailable select a backup location or try a different date. You can also reach out to schedule@umbc.edu with availability questions.
  • Resources Search: What equipment do you need to host your event? If you are unsure, leave this blank and ECS will follow up with you to assist.
  • Custom Attributes: These are questions specific to your event and group to help us better plan and coordinate your activity.
  • Risk Assessment: This is how your event is evaluated for COVID safety. Please answer these to the best of your ability.
    • Are there any activities associated with your in-person event that could necessitate the removal of masks?
    • Attendance may need to be capped or altered to comply with risk mitigation protocols. Is your event attendance flexible?
    • Are there any activities associated with your in-person event that could necessitate sharing of equipment or resources?
    • Are all potential attendees of your event active UMBC students, staff, or faculty?
    • Are there any ADDITIONAL or SPECIAL cleaning requirements associated with your in-person event?
  • Chartstring field: This is your organization’s account number. Check with SABSC to confirm that number.
  • Contact info: List who the person primarily responsible for planning the event will be, especially if that is different from the person submitting the reservation.
  • Event Image: Use this if you have a diagram (not required)
  • Notes for ECS: What do you want us to know, that won’t be shared with other service providers?
  • Request 1×1: Would you like to meet with an ECS advisor?
  • Website: Have you posted information about this event anywhere (including myUMBC)? Please link it.
  • Who is the caterer?
  • Sales/donations: Will you be selling items or accepting donations to fund your organization?
  • Do you need Audiovisual? Video, sound, projection, microphones, screens, or any other production support.
  • Do you plan on offering food?