This page is intended as a guide to submitting events via 25Live for student and departmental group schedulers.
- Event Form: This is the request page to submit events.
- Event Name: What you will refer to this event as (imagine it were being posted to myUMBC).
- Event Type: Student/Department/Academic Department, depending on your group’s affiliation. You may only have limited access to event type depending on your security settings.
- Primary Organization for this Event: Your organization.
- Expected Headcount: Best guess of how many total people do you expect to be at this event at any one time
- Event Description: A narrative overview of your event. Let us know the idea, purpose, and details as you see them. Please tell us what you are planning on providing (food, entertainment, etc) and what you want this event to look like. You can include things like room layout, activities you are planning, or any other information that will help us to connect you with the proper resources for your event.
- Date/Time: When do you want your event to start (open doors and actually starting)?
- Additional Time: Do you need time before your event begins to set up? Time after to clean up? Add that here, as pre and post-event time.
- Repeating Pattern: Is this a one-time event or does it continue? Select your repeating pattern if this is an ongoing event, after which you can edit your occurrences.
- View All Occurrences: This will show you the dates you have requested in total for your event, and allow you to edit them if there are times you won’t meet in pattern (holidays, etc).
- Event Locations: Where do you want to hold your event? If you are unable to see that location it is unavailable on that date and time. You can also reach out to schedule@umbc.edu with availability questions. All dates must have a location.
- Resources Search: What equipment do you need to host your event? If you are unsure, leave this blank and ECS will follow up with you to assist.
- Custom Attributes: These are questions specific to your event and group to help us better plan and coordinate your activity.
- Chartstring field: This is your organization’s “bank account” number. Check with SABSC to confirm that number.
- Contact info: List who the person primarily responsible for planning the event will be, especially if that is different from the person submitting the reservation.
- Day-of-Event Contact: Information for the person who will be on-site and can make decisions on your event date.
- Do you need A/V (Audiovisual)? Video, sound, projection, microphones, screens, or any other production support.
- Are you planning on displaying a visual presentation? (i.e. Powerpoint)
- Will this event require amplified sound? These are microphones, speakers, video with sound, etc.
- Will someone be speaking, using a microphone, or playing music
- Is this more than just a person talking?
- Do you have performers?
- Do you have presenters?
- Do you anticipate having remote participants? If anyone will be virtually attending or speaking, please indicate that here.
- Please describe the intended functionality requested to the best of your ability: Tell us what your needs are for your virtual attendees.
- Do you plan on offering food?
- Will the food be provided by a caterer?
- Who is the caterer?
- BEO number (the catering order number)
- Please describe your food service plan: If your event is not being catered we need to know how food is being provided, what type of foods, and how they are being served.
- Will the food be provided by a caterer?
- Will you be serving alcohol?
- Will you be inviting off-campus attendees?
- Do you need parking passes? Parking permits are enforced year-round Monday – Friday, 8 a.m. – 5 p.m. Visitors can pay at kiosks or event planners can pre-pay parking passes.